If your organization is in long term care, you’re all too familiar with visitors coming and going from your facilities. With all of the sensitive information available it’s important to track who has had access to your environment and have records to look back on if needed.

Visitors should sign-in as soon as they enter your facility. They should provide:

  • Name/Organization of person visiting
  • Date and time of arrival and departure
  • Purpose of visit
  • Who/Department they are visiting

…. It should also be noted if a visitor was given keys or badges and when those items were returned.

This information could be gathered on a sheet and clipboard or you might have someone at the front desk that is able to sign visitors in and out. Either way, it is important to retain the visitor logs for however long your organization sees fit. We suggest you keep logs for at least one year. The visitor logs should also be reviewed periodically to make sure they are being completed and there are no red flags.